How to Write Email After an Interview [Examples + Templates]

Quickly generate flawless thank you emails after job interviews using AI. Perfect for nailing those follow-ups.

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How to Write Email After an Interview [Examples + Templates]

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Why should you send a thank you note after a job interview?

Olivia Johnson, a Muse career coach with more than 20 years of experience in the corporate world, said there’s no good reason why you shouldn’t send a thank you note after every interview—and plenty of reasons why you should. For one thing, it’s proper business etiquette: “It’s almost like if you invite someone in your home, and then they’re leaving your property and don’t say anything as they walk out the door,” Johnson said. “They selected you to move forward and have a conversation with, so it deserves a thank you.”Even if the interview went swimmingly, Johnson still advised sending a thank you note. “Even if the interview went so awesomely that they offered you the job on the spot, you should be sending a thank you note,” she said. Plus, you won’t regret taking that extra effort to make your appreciation and excitement known.With the 'Write Email After an Interview' which is a built-in AI app in Anakin AI, we can generate a polished, professional Write Email After an Interview.

How to write the leave application letter

5 tips for sending a thank you note after an interview

Beyond following the template above, here’s what to keep in mind when crafting your professional thank you email.

  1. Actually say “thank you”In all your wordsmithing, don’t forget to thank the person for taking the time to meet or speak with you.And Johnson emphasized that you should be thanking them for the discussion, not the interview. “Never reference it as an interview. A lot of people do that. They're like, ‘Thanks so much for interviewing me.’ It makes it seem more of a check-the-box process, especially if you had a great rapport or relationship starting to form with that person,” she said.
  2. Keep it short and sweetBrevity is key, Johnson said. No recruiter wants to read an entire page of flattery.She recommended aiming for three 2-3 sentence paragraphs max, with the bulk of the message focusing on what stood out in your conversation and what you’re most excited about in the role.
  3. Tailor it to your recipientEach thank you note should be unique to the person you spoke with, if you want to grab their attention and leave a positive, lasting impression.If, for example, you’re thanking an outside recruiter, you may not need to touch on the more technical aspects of the role that you talked about with someone internal. And, “if it’s an executive, you definitely don’t want to go into the day-to-day,” said Johnson. “They’re more visionary, so you want to say things about being eager to make an impact within the organization.”
  4. Be your authentic (professional) selfThere’s no need to try to mimic the interviewer’s tone or personality in your note. Johnson advised making it feel and sound like you (without coming off too casual—this isn’t a text to a friend). Doing so, she added, also ensures you’re the right match for the job. If you don’t mesh in writing, you’re likely not going to mesh well when you start working together.However, it’s OK to mimic some of their internal language to show you can catch on to their processes and communications. For example, she said, “If you say ‘deadlines’ and they say ‘milestones,’ you might want to use ‘milestones.’”
  5. Know it doesn’t have to be an emailJohnson noted that while email is the primary medium for sending a thank you note to a hiring manager or recruiter, it doesn’t have to be the only format you use. “It’s OK to use the platform where they found you. So if they reached out to you on LinkedIn, it is perfectly fine for you to message them back on LinkedIn to say thank you after an interview.”Another way to go the extra mile—especially if your interviewer is more traditional or you have a feeling they’d appreciate a handwritten note—is to drop a card in the mailbox as well. To connect the two, you can simply add a line to your email like:P.S. Just because I’m an appreciator of handwritten thank you notes myself, you should be receiving a letter in the mail/I dropped a letter off at the front desk as well!(And yes, even if you send a snail mail note, you’ll still want to send the email thank you to cover your bases—just in case your interviewer doesn’t get the letter right away.)

Interview thank you email template

Hi [Interviewer Name],

Thank you so much for meeting with me today. It was such a pleasure to learn more about the team and position, and I’m very excited about the opportunity to join [Company Name] and help [bring in new clients/develop world-class content/anything else awesome you would be doing] with your team.

I look forward to hearing from you about the next steps in the hiring process, and please don’t hesitate to contact me if I can provide additional information.

Best regards,

[Your Name]

Sample interview thank you emails

So, what does this template look like in practice? Here are some example thank you notes you can use to build your own perfect email.

A short-and-sweet thank you email template

This one’s concise and to the point—perfect if you’re looking to quickly follow up after a phone interview or it’s an early-round discussion.

Hi Jimmy,

Thank you so much for chatting with me today. It was such a pleasure to learn more about the marketing manager role, and I’m very excited about the opportunity to join News Crew and help your team reach a new audience with your amazing content.

I look forward to hearing from you about next steps, but please don’t hesitate to contact me if I can provide any additional information.

All the best,


A specific thank you email template

Show you were paying attention during the interview and reiterate what a great fit you’d be for the job with an email that looks like this:Hi Ms. Bernard,I just wanted to thank you for inviting me to your office today. It was great to hear about 4Apps’ goals for streamlining your software and placing an emphasis on quality UX design, as well as how you see the engineering department playing a role in these initiatives.4Apps seems like a wonderful place to work—and not just because you mentioned some great summer outings! I really admire the mission that drives your business, and look forward to the opportunity to help your team implement some of the ideas I mentioned around redesigning the homepage.Please let me know if there’s anything else you need from me to move the process forward.Enjoy the rest of your week,Kyle ChangIn summary, as you can see above, we need different information for different interview

1 click to generate Thank You Email After an Interview

By leveraging advanced natural language generation technology, this application generates tailored emails that impress hiring managers and leave a lasting positive impression. You can try Anakin AI, the built-in AI app named 'Thank You Email After an Interview' and can craft a leave application letter based on your needs in just a few seconds.

Step 1: Launch the Anakin App or access the  Anakin Web, easily search and find the "Thank You Email After an Interview" app to use.

Step 2: Fill in the provided form with the necessary details, such as the interviewer's name, company name, and position applied for.

Step 3: Select the desired template from the available options or customize your email from scratch.

Step 4: Review and edit the generated email to add personal touches and ensure accuracy.

Step 5: Hit the "Send" button to deliver your well-crafted thank you email to the interviewer.


Elevate your post-interview etiquette with Thank You Email After an Interview. Impress hiring managers, emphasize your suitability for the role, and maintain a high level of professionalism throughout the hiring process. Start using Thank You Email After an Interview today to boost your chances of securing your dream job.